EXCISE DUTY
Do you want to reduce your fuel cost?
For transport companies operating trucks and vans across Europe. FASTVAT helps you efficiently recover fuel excise duties, ensuring full compliance with European regulations while optimizing your cash flow. Save time, reduce administrative burdens, and get your refunds quickly, so your fleet can keep rolling.
WHICH FUEL EXCISE DUTY REFUND SOLUTION IS THE BEST FOR YOU?
FAST EXCISE DUTY REFUND
If improving cash flow is a priority for your business, our Fast Recovery solution is the ideal choice. This option accelerates the reimbursement process, allowing you to receive your Fuel Excise Duty refund within a shortened timeframe after claim validation. It is particularly suited for companies that want to reduce working capital pressure, reinvest funds quickly, or manage high fuel volumes efficiently. You benefit from priority handling while maintaining full compliance and accuracy throughout the process.
STANDARD EXCISE DUTY REFUND
Our Standard Recovery solution follows the official administrative processing timeline set by the authorities. This option is well suited for businesses that do not require immediate reimbursement and prefer a traditional claim process. While the refund is issued within the standard regulatory timeframe, you still benefit from our expert management, ensuring your claim is accurate, compliant, and optimized. It’s a reliable and cost-effective approach for companies with stable cash flow needs.
COUNTRIES ELIGIBLE FOR FUEL EXCISE DUTIES REFUND
Fuel Excise Duty refund schemes vary from country to country, as each government applies its own tax regulations and reimbursement policies. In several European countries and selected international markets, part of the fuel excise duty paid by transport and logistics companies may be partially refundable, depending on eligibility criteria such as vehicle type, fuel usage, and business activity. Our team continuously monitors regulatory updates to ensure that claims are submitted in full compliance with local authorities. By identifying the countries where refunds are available, we help businesses maximize cross-border savings and recover eligible amounts efficiently and securely.
Belgium
Croatia
France
Hungary
Italy
Slovenia
Spain
WHAT ARE THE REFUNDABLE FUEL EXCISE DUTY AMOUNTS?
Fuel Excise Duty refund rates vary by country, depending on fuel type and business activity. Check the rates for each country to see how much you could recover!
6 STEPS TO CLAIM YOUR FUEL EXCISE DUTY
Step 1
Step 2
Step 3
Step 4
If you chose the standard refund: FastVAT deposits for you the refund claims to the relevant authorities and then we will follow up on your claims until your refunds are completed.
Step 5
For the standard refund: You receive your refunded amounts once authorities have processed your claims.
Step 6
Refund Service
FastVAT helps transport companies recover excise duty paid on diesel fuel in multiple European countries, reducing operational costs.
Pre-Financing
The service can pre-finance excise duty refunds, giving businesses cash flow benefits while waiting for authorities to process claims.
Multi-Country Coverage
Refunds are available for fuel excise duties in countries like France, Spain, Belgium, Italy, and Slovenia, helping international hauliers maximise savings.
Simplified Process
FastVAT provides an online platform and support to manage and submit excise duty refund claims efficiently.
THOSE WHO CAN APPLY
European transport companies for goods and passengers.
As of today, road hauliers can recover fractions of the taxes on fuel in France, Spain, Slovenia, Belgium and Italy. The recoverable amounts in these countries are good enough to represent an interest to claim this refund through a certain procedure.
Thanks to FASTVAT knowledgeable and secured processing of Excise Duty claims over Europe, we offer the pre-financing of recoverable tax amounts to transport companies, allowing, in some cases and countries, a quarterly recovery of liquidity just days after the end of each quarter, instead of waiting for customs’ refunds that could take up to a year.
MAXIMISE YOUR TAX SAVINGS WITH VAT REFUNDS IN EUROPE
Transport companies operating across Europe can reduce fuel costs through excise duty refunds on diesel. In addition to excise duty recovery, many businesses are also eligible to claim VAT refunds on fuel, tolls, accommodation and other transport-related expenses incurred abroad. Combining excise duty refunds with a VAT refund service helps transport operators maximise tax recovery and improve cash flow. Discover how our VAT refund service for transport companies allows you to recover VAT paid across Europe quickly and efficiently
FAQ ABOUT FUEL EXCISE DUTY REFUNDS FOR TRANSPORT COMPANIES
What is a Fuel Excise Duty refund?
A Fuel Excise Duty refund allows transport companies to recover a portion of the excise taxes paid on fuel used by commercial vehicles. Move Expert helps transporters identify eligible amounts, submit accurate claims, and maximize reimbursements in full compliance with local regulations.
Which countries allow Fuel Excise Duty refunds for transport companies?
Refund rules vary by country. In Europe, countries like France, Belgium, Spain, Italy, Hungary, Croatia, and Slovenia provide partial reimbursement for fuel used in commercial transport. Move Expert monitors each country’s rates and requirements to ensure your claims are always accurate and optimized.
How much Fuel Excise Duty can transport companies recover?
The refundable amount depends on the country’s rates and the type of fuel. Diesel used for commercial transport, for example, often qualifies for partial refunds. Move Expert calculates the precise amount you’re entitled to, maximizing your savings and improving cash flow.
Which transport companies are eligible to claim Fuel Excise Duty refunds?
Only registered transport companies using eligible vehicles and documented fuel purchases can claim refunds. Move Expert guides transporters through each step, ensuring eligibility and preventing errors that could delay or block refunds.
How frequently can transport companies claim Fuel Excise Duty refunds in Europe?
Submission frequency depends on the country and type of transport operation. Some European countries allow quarterly claims, while others only allow annual submissions. With Move Expert, transport companies can plan their refund requests strategically to optimize cash flow and avoid missed deadlines.
What documentation is required for a transport company’s refund claim?
Transport companies must provide fuel invoices, vehicle and fleet details, company registration documents, and any country-specific claim forms. Move Expert verifies all documentation to prevent errors, ensuring your claim is compliant and processed without delays.
Should my transport company choose the Fast or Standard Excise Duty procedure?
Transport companies can choose between:
- Fast Recovery: prioritizes your claim, usually processed in a few weeks, perfect for companies needing immediate cash flow.
- Standard Recovery: follows the official administrative timeline, suitable for less urgent claims.
Move Expert helps transport companies select the right procedure based on fleet size, fuel consumption, and financial needs, ensuring maximum efficiency.
Can international transport companies recover Excise Duty in Europe?
Yes. Non-resident transport companies can submit claims if they meet local eligibility criteria. Move Expert ensures foreign companies comply with all documentation and legal requirements so refunds are approved without issues.
How does Move Expert prevent claim rejections for transport companies?
With Move Expert, errors that typically cause rejections are eliminated. We carefully prepare every claim, verify all supporting documents, and ensure compliance with each country’s regulations. Our goal is to make refusals virtually impossible, giving transport companies a smooth, hassle-free recovery process.
Can a transport company claim Fuel Excise Duty refunds for fuel purchased in multiple European countries?
Yes. Refunds are based on where the fuel was purchased and taxed, not where it is later used. Transport companies can submit separate claims for each country that charged excise duties on their fuel invoices. Move Expert makes sure every claim is complete, compliant, and optimized so your fleet recovers the maximum refund without any hassle.