EU IMI POSTING DECLARATION
For transport companies operating trucks or vans in Europe.
Register your drivers and receive their IMI posting certificates in minutes to stay fully compliant with European regulations.
Avoid fines, roadside checks, and operational delays.
Move Expert processes your IMI declarations quickly, securely, and hassle-free, so your fleet can keep rolling.
IMI POSTING DECLARATIONS
are MANDATORY for EU transport companies posting drivers across Europe
WHY IS IMPORTANT?
Under the EU Mobility Package, posted drivers in international or cabotage transport must be declared in the IMI portal before departure. Failure to comply can lead to fines, truck immobilisation, and reputational risks.
HOW CAN WE HELP YOU?
We will support you on the full posting declaration process, from setup to multilingual roadside controls support.
THE BENEFITS OF OUR IMI DECLARATION SOLUTION
Quick request
Our multilingual system allows you to select multiple drivers, trucks, and countries at once making it easy to place an order with just one click.
24/7
The declaration process is fully automated, so you can receive declarations at any moment.
Legal support
When it matters most for roadside checks, premises inspections, and full compliance.
OUR OTHER POSTING OF DRIVERS SOLUTIONS
Beyond the IMI posting declaration, Move Expert supports transport companies with a complete range of driver compliance and operational services across Europe. We assist with national driver posting declarations required by specific EU member states, including dedicated support for driver declaration in Poland. In case of roadside inspections, our team provides fast compliance assistance to help you respond quickly and avoid penalties. To further secure your operations, we also offer booking services for secure truck parking areas across Europe, helping you protect your vehicles, cargo, and drivers. With Move Expert, transport companies benefit from a single trusted partner for compliance, safety, and operational continuity.
POSTING OF DRIVERS IN POLAND
Ensure full compliance when operating in Poland with our driver posting declaration service, including mandatory SENT registration and RMPD reporting. We handles your Polish driver declaration quickly and accurately, so your transport company avoids fines, delays, and roadside penalties.
National Posting Declaration
If you manage drivers posted in countries like France (SIPSI), Germany (Milog), Austria (LSDB), Poland or Italy (DISTACCO) by non-EU transport companies, TWA, or through intra-group posting, our National Posting Declaration service can ensure your compliance.
Transport Inspection Legal Support
If you face roadside checks, company inspections, or have compliance questions, our multilingual legal support team is here to assist you remotely.
Secure Truck Parking
If you are looking for parking close to you, in a secure location, we have the solution for you.
We go beyond declarations to make transport easier at every step.
CHECK OUR DEMO
FAQ: IMI posting declaration & driver posting rules in Europe
What is the legal basis for the IMI Posting Declaration in road transport?
The IMI Posting Declaration requirement is based on Directive (EU) 2020/1057, part of the EU Mobility Package, which establishes specific driver posting rules for road transport.
This directive modifies general posting rules under Directive 96/71/EC and applies specifically to international road freight transport. It requires transport operators established in one EU Member State to declare drivers posted to another Member State via the IMI system (Internal Market Information system) before operations begin.
Scope includes:
- Cabotage operations
- Non-bilateral cross-border transport
- Certain combined transport operations
Transit operations are excluded.
In which transport operations is an IMI posting declaration mandatory?
An IMI posting declaration for drivers is mandatory in the following cases:
- Cabotage operations in a host Member State
- Cross-trade transport (between two Member States where the operator is not established)
- Certain combined transport activities
It is NOT required for:
- Bilateral transport operations (with limited additional loading/unloading allowances under Mobility Package rules)
- Pure transit without loading or unloading
Understanding this distinction is critical to avoid unnecessary declarations or non-compliance with EU road transport regulations.
What must be included in the IMI posting declaration?
Under Article 1 of Directive (EU) 2020/1057, the declaration submitted via the IMI portal must include:
- Identity of the transport operator
- Community licence number
- Contact details of the transport manager or representative
- Identity of the driver
- Start and end date of posting
- Vehicle registration number
The declaration must be submitted before the driver starts the posting activity.
Incomplete or inaccurate submissions expose the company to administrative sanctions during roadside inspections.
What documents must drivers carry during roadside inspections?
During inspections in the host Member State, enforcement authorities may request:
- Proof of IMI posting declaration submission
- Transport documentation (eCMR or CMR)
- Tachograph records (to verify cabotage rules and cross-border activity)
- Evidence of remuneration compliance if requested
Authorities verify compliance with:
- Driver posting rules
- Cabotage limits
- Working time and rest regulations
- EU Mobility Package provisions
Failure to present required documentation may result in immediate fines.
How does IMI compliance impact remuneration obligations?
Under the posting of drivers framework, companies must ensure that posted drivers receive remuneration in line with the mandatory pay elements of the host Member State during the posting period.
This includes:
- Minimum wage components
- Mandatory allowances specific to the host country
It does NOT automatically require full application of all host labour law provisions, but wage compliance is a key inspection focus.
Non-compliance may trigger:
- Back-pay claims
- Administrative fines
- Cross-border enforcement procedures
Do transport companies need to manage each IMI posting declaration themselves?
No. With Move Expert, transport companies do not need to manage the administrative process of the IMI Posting Declaration themselves.
Under Directive (EU) 2020/1057 (EU Mobility Package), declarations must be submitted before the start of posting activities and remain valid for the declared period (up to six months). However, managing validity periods, driver changes, and operational updates can quickly become complex for companies operating frequent cross-border transport or cabotage operations.
Move Expert handles the full process. This ensures continuous road transport compliance in Europe, without internal administrative burden for the transport company.
What are the financial risks of non-compliance?
Penalties vary by Member State but can include:
- Fines ranging from several hundred to several thousand euros per infringement
- Administrative sanctions per driver
- Temporary operational restrictions
- Increased inspection frequency
Repeated breaches of IMI posting rules may affect the company’s risk rating under EU enforcement cooperation mechanisms. For transport companies operating high-frequency cabotage routes, exposure can be significant.
What are the most common compliance mistakes made by transport companies?
From an operational compliance perspective, the most frequent errors include:
- Misclassification of bilateral vs cross-trade operations
- Failure to submit declaration before activity begins
- Incorrect posting period dates
- Missing driver updates
- Not aligning tachograph data with declared activity
These discrepancies are easily detected during roadside checks.
Implementing structured IMI compliance management procedures significantly reduces enforcement risk
