posting of drivers
More Than Just A Declaration - A Complete Compliance Ecosystem For Transport Companies
For many transport companies, the posting of drivers is still perceived as a simple administrative requirement limited to issuing a posting declaration. However, the reality is very different. Posting drivers abroad activates a complex set of EU and national rules that must be followed to avoid penalties.
From 1 July 2026, a new group of transport companies performing international transport with vans (vehicles between 2.5 and 3.5 tonnes) will fall under these regulations and will be required to implement compliance measures like those applied to heavy goods transport.
At Move Expert, we help companies understand what truly lies behind posting obligations and why a strong combination of technology and legal expertise is essential for staying compliant.
A COMPLEX LEGAL FRAMEWORK HIDDEN BEHIND A SIMPLE TERM
The concept of “posted driver” is not as straightforward as it may appear. EU posting rules include many exceptions, country‑specific conditions, and special cases, such as:
This is why identifying the correct posting category is the critical first step. The wrong choice often leads to non‑compliance – and costly fines.
OUR SYSTEM: BUILT FOR HIGH‑VOLUME, MULTI‑COUNTRY TRANSPORT OPERATIONS, BUT LOVED BY SMALL CARRIERS
Unlike basic tools designed for occasional declarations, Move Expert developed a professional platform that scales seamlessly – from single‑vehicle operators to large, multi‑country fleets.
While powerful enough to handle complex, high‑volume operations, the system is also intuitive and practical for small carriers who need a simple, reliable way to stay compliant without administrative burden.
ONE SYSTEM - ALL POSTING DECLARATIONS
With one set of driver and company data, you can generate:
- EU IMI posting declarations
- SIPSI (Macron) – France
- MiLoG – Germany
- LSDB – Austria
- DISTACCO – Italy
- Poland and other national systems
This approach eliminates repetitive data entry and significantly reduces the risk of errors.
The system also guides users in selecting the correct declaration type, helping to prevent compliance issues.
FULL MONITORING AND AUTOMATION
Move Expert’s platform offers:
- automated expiry reminders,
- document tracking for each driver,
- real‑time monitoring of active postings,
- multi‑country dashboard for compliance managers,
- faster processing for large teams and large fleets.
Small transport companies benefit from a clear, structured overview of their obligations, while larger operators gain full operational control at scale. Whether you manage a few vehicles or a large fleet, this level of visibility is essential for maintaining compliance and avoiding penalties.
REMUNERATION COMPLIANCE: THE MOST CHALLENGING PART OF POSTING DRIVERS
Remuneration compliance is often misunderstood. Yet, during inspections, authorities focus heavily on verifying that posted drivers are paid at least the local minimum remuneration for the hours worked in each country.
That means if a driver works:
- 50 hours in Germany,
- 30 hours in France,
you must prove that those hours were paid according to the German and French applicable wage levels.
However :
- Not all allowances can be included in salary calculations.
- Remuneration rules differ significantly depending on country.
- Minimum wages change regularly.
- Every payment must be documented and justified.
Move Expert helps companies understand and manage these requirements so they can confidently pass inspections.
KNOWLEDGE AND LEGAL SUPPORT: THE KEY TO SUCCESSFUL COMPLIANCE
Posting of drivers evolves quickly wage updates, national interpretations, and new mobility rules appear several times per year. To stay compliant, companies need:
- legal guidance
- documentation support,
- multilingual assistance during checks.
OUR STRONG LEGAL ADVANTAGE
With 10 years of experience in posting legislation, our team supports clients:
- before issuing declarations,
- during roadside inspections,
- during transport company audits,
- when communicating with foreign authorities,
- in resolving misunderstandings caused by language barriers.
We also understand the differences between Eastern European operational practices and Western European compliance expectations a key factor in ensuring smooth controls.
POSTING OF DRIVERS: YOUR PROTECTION AGAINST HEAVY PENALTIES
A posting declaration is not just a piece of paper in the cabin. It represents a company’s commitment to comply with:
- the correct declaration type,
- accurate salary payment,
- proper documentation,
- national rules,
- timely updates,
- coordinated response during inspections.
With Move Expert, you gain a partner capable of managing both the technical requirements and legal complexities ensuring continuity of your transport operations without risks.
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